Administrative Assistant

About NatureBridge

Founded in 1971 and based in San Francisco, NatureBridge is the largest residential environmental education partner of the National Park Service. Its mission is to inspire personal connections to the natural world and responsible actions to sustain it. NatureBridge currently operates in five national parks: Yosemite National Park, Golden Gate National Recreation Area, Olympic National Park, Santa Monica Mountains National Recreation Area, and Channel Islands National Park. Each year, NatureBridge serves more than 30,000 participants through residential field science, youth leadership, and teacher training programs. NatureBridge is a 501(c)(3) nonprofit organization.

NatureBridge values diversity, equity, and inclusion. We strive to diversify our workforce and seek applications by individuals from all backgrounds.

Summary

The Administrative Assistant to the National Programs department plays a critical role in coordinating meetings, travel plans, cross-campus communication, and program logistics. The Administrative Assistant supports and reports to the National Director of Programs, helping to connect best practices and organization priorities across NatureBridge campuses. He or she takes an independent and proactive approach to managing meetings and uses technology to streamline procedures and enhance efficiency.

This is a part time (approx. 20 hours per week), temporary position, which is currently grant-funded through June 2013. This position is located in NatureBridge’s San Francisco office. 

Essential Duties and Responsibilities

  • Coordinates meetings among educational leadership and NatureBridge partner organizations by initiating scheduling, identifying meeting locations and conference spaces, and securing food suppliers as needed
  • Prepares itineraries and presentation materials and handles logistics for meeting members and guests
  • Manages consultant contracts, communication logistics, and invoices
  • Maintains all national program calendars and communication resources, making sure to align calendars across campuses and departments with those of all national program staff
  • Records and maintains action items for the Education Advisory Council, NatureBridge education directors team, and Bishop Marcus Award committee members
  • Maintains and develops Google Sites and systems for storing files
  • Renews subscriptions and maintains contact with national education organizations, associations, and publications
  • Books travel arrangements (i.e. flight, hotel, rental car, etc.) for National Director of Programs in a timely manner to maximize cost efficiency and ensure availability
  • Assists with budget monitoring and reporting
  • Schedules appointments and acts as primary contact on behalf of National Director of Programs.
  • Maintains current and accurate contact information (i.e. contact lists)
  • Arranges conference call lines and shares call-in information in a timely manner
  • Other duties as assigned

Qualifications: Experience, Competencies, and Education

  • Experience in an administrative role and excellent written and verbal skills
  • Excellent technical skills and advanced proficiency with Google and Microsoft Office applications (Excel and PPT are critical), audio and video conferencing, etc.
  • Experience creating, streamlining, and maintaining operational systems
  • Strong organizational skills and attention to detail
  • Demonstrates initiative, flexibility, and problem-solving ability
  • Able to work diplomatically, independently, and as part of a team
  • Able to handle confidential information with sensitivity and integrity, able to maintain confidentiality

How to Apply

Send a resume, salary history, and cover letter in either Word or PDF to:
adminsearch@naturebridge.org

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